SYSTEMS FOR CONTRACTORS
Connected systems for your office, customers and crews, configured around your process, tested with your team, and supported by Ian Saunders.
Built around your business. Orlando and Central Florida.
Keep the inquiry, quote and follow-up together so your office can see what needs doing.
Illustrative workflow. Your scope defines what gets connected.
FOR SALES TEAMS
I ran a team on ReadyMode. Now I work with sales teams on their dialing setup. We look at what you use, what your reps value, and what you would want working differently.
FROM THE FIRST DIAL TO THE CALLBACK
For established contractors with people and systems already in place. You and I decide which tasks the system handles before the build starts.
Also in the agreed scope Routine paperwork / Crew confirmations / Business information
See how it works ↗LOCAL RESEARCH / SEPTEMBER 2026
I reviewed 88 contractor websites and 109 Google business profiles in Orlando and Central Florida.
websites had no visible way to capture a conversation outside office hours.
websites were running Google ads with no call tracking detectable on the site.
73 of 88 websites had no call tracking detectable in the website scan. 41 of 109 profiles listed the business as open around the clock. Another finding: 33 websites advertised emergency or round-the-clock service alongside ordinary office hours.
A website scan can't tell me how a company handles its phones. These are starting points for a conversation, not proof of missed work. I can show you the research if you'd like.
Website observations, not measured missed calls or lost revenue.
02 / YOUR POINT OF CONTACT
I ran roofing operations in Orlando: work orders, subcontractor dispatch and insurance paperwork. I started building systems to help manage that work.
Think of me as the general contractor for this build. I set the scope, do the implementation and remain accountable through testing and handover.
I deliver the build myself, including its AI answering and agreed follow-up, and I am your point of contact throughout.
Talk with IanWHAT STILL LIVES IN YOUR HEAD
What you know took years to learn. When the instructions live in your head, the next person has to come back to you for them.
We document your instructions for the agreed repeat tasks. Your people keep the judgment calls.
Bring me one repeat task. We'll look at the instructions, the handoff and where your judgment is still needed.
Talk with Ian03 / THE OFFER
The setup is part of the offer. These prices cover a single location. Larger teams and multiple locations need a separate scope.
Phone answering and follow-up
$1,500 setup + $500 a month
Your calls get answered and your leads get followed up, without adding anyone to your payroll.
It will not make the judgment calls. We agree in advance which questions and actions it can handle, which need you, and how those reach you. We test those boundaries before it goes live on your number.
Contractor job system
$10,000 setup + $750 a month
Your job system, from the first inquiry through to getting paid.
It will not make the judgment calls. We agree in advance which questions and actions it can handle, which need your approval, and how those are passed to your team. We test those boundaries before handover.
Start here
Your calls get answered and your leads get followed up, without adding anyone to your payroll.
It will not make the judgment calls. We agree in advance which questions and actions it can handle, which need you, and how those reach you. We test those boundaries before it goes live on your number.
This tier is the phone and the follow-up. Work orders, invoicing, subcontractors and the rest of the job process are the full system below, not this.
What finished means. We agree what finished means before you pay the balance: it answers as agreed, the handoffs reach the right person, and a real call has run through it. Month to month. It runs while you pay for it and stops when you stop. Your records stay yours either way.
Setup and installation
Your job system, from the first inquiry through to getting paid.
I set up the paperwork and handoffs between your office, customers and subcontractors, including an AI assistant for incoming calls and agreed follow-up. We test the process with your team and train the people who will run it.
The service you rent
Hosting, support and updates for the system above.
I build and support it myself and I am your point of contact.
The monthly is rented. It runs while you pay for it and stops when you stop, the same as your phone bill. Your records stay yours either way.
Optional services
Need a workspace for your business information and repeat tasks? We can scope a FounderOS workspace and the partner support separately. Your proposal will list the work, ownership terms and ongoing costs.
The terms
It will not make the judgment calls. We agree in advance which questions and actions it can handle, which need your approval, and how those are passed to your team. We test those boundaries before handover.
Other contractor software includes many of these features. My responsibility is to configure the agreed process for your business, test it with your team and remain your point of contact.
What finished means. We agree on the acceptance checks before you pay. They include a job passing through the stages in your scope, your office repeating the process, and an authorized real job entering the system. We also test the AI answers, approval boundaries and handoffs. Thirty days of fixes for work that does not meet the agreed scope follow handover.
How you pay. You pay half the install price to start. The remaining half is due after the agreed acceptance checks pass and before handover. Monthly service begins at handover.
Your scope names what gets installed, which accounts it runs on, what you can export, and which services carry their own ongoing cost. Your customer records, job history and documents remain yours. The job system is hosted and maintained by Ian as part of the monthly service. Before you pay, we agree on account access, what is included in an export and how your records are handed over if the service ends.
A working system, running a business today.
A roofing and general contracting company in Central Florida runs on this system. Work orders, subcontractor onboarding and payment, estimates and invoices, scheduling with customer reminders, insurance claim packets, the tools their office and field crews use, and their public website.
I have built operating systems in other industries on the same approach. The contractor version is being packaged for installation at other companies, adapting the setup, documents and job stages to the work we agree on.
We agree on the delivery schedule before you pay, after checking the scope and the access needed.
What the setup includes
Phone, messaging, model usage and any additional campaign work are itemized in your written scope before you pay.
You can use a number we provide or bring your own.
Bring me one task you'd want the system to handle. We'll look at how it works today, what could change, and whether the time or money involved justifies the cost.
Talk with IanYou approve the written scope, costs and timing before you pay.
Use what a job leaves after costs to see how many additional jobs would cover setup and service. Then explore an estimate follow-up scenario using your own assumptions.
Check the payback numbersBusiness Tune-Up: $299 one time. Websites from $1,500.
Website management from $149 a month.
BEFORE WE START
The setup covers mapping how your jobs move, building your pipelines and fields, putting your branding on the paperwork, loading your price book, and training your office. We agree on the deliverables and connected systems in writing before work starts.
Text and email usage, phone lines and minutes are billed at cost. Migrating old job history, accounting, bookkeeping, tax and legal advice are outside this service. Lead generation is a separate conversation. Anything else excluded is named in your scope.
We agree on how we will check the work and what your team needs at handover. Standard includes AI answering and agreed follow-up. I deliver it myself and I am your point of contact throughout.
We map the steps from inquiry to payment and find where jobs get held up.
The system is set up against your own CRM and phone number, so your contacts and conversations stay in one place that you control.
We build the stages your jobs actually move through, and the fields the paperwork reads from.
Estimates, invoices and work orders carry your name, your license numbers and your branding.
We load your line items by division so anybody quoting works from the same list. You set the prices.
We set up who gets which alert, and train you and whoever runs your office.
Your team gets a recording of how to use what was built.
We agree on the scope, the costs and the schedule.
We map how your jobs actually move and set up your pipelines, fields and documents.
We build it against your accounts, load your price book and test a job end to end.
We walk through it with you and your office, and record the session.
I fix anything that does not work as agreed.
I'll need your help explaining how the business runs and who handles each step, and I'll need access to your CRM. We confirm the schedule against the agreed work.
The scope identifies what you retain, what you can export and what depends on a paid service.
You can cancel without a cancellation penalty. The subscribed service ends when you stop paying.
Setup payments already made are non-refundable once work has started. The second payment becomes due only after the agreed acceptance checks pass. There is no money-back guarantee.
Calls, quotes and job updates give you a record of what happened. You can look back at unanswered inquiries, delayed approvals and work still waiting for a decision.
Those records help us choose what to improve next. Changes still need to be reviewed and put into practice.
START WITH ONE TASK
Tell me about a quote that went quiet, a handoff that needed chasing, or a task your team keeps bringing back to you. We'll look at what happens now and whether a different system would be worth the cost.
Prefer email? Tell me what happened and what you'd like to work differently.